Patient
I’d like an appointment for a cleaning.
- Identifies patientLien Maes
- Checks availabilitycleaning · 30 min
- Finds suitable providerhygienist · Thu 10:30
- Books appointmentin your practice system
- Sends confirmationWhatsApp
For dental practices
Turn more patient demand into productive chair time.
Tilcao works alongside your team. It answers patients, books appointments, fills cancellations and takes repetitive administration off the desk, 24/7.
Try it. You are the patient.
Demo practice
Message the practice
Tilcao · WhatsAppnow
Hello, you’ve reached the dental practice. How can I help you today?
Tilcao · actionsReady
- Each action appears here as Tilcao takes it.
Thursday · next weekChair 1
08:00
09:00
10:00
11:00
12:00
13:00
14:00
15:00
16:00
17:00
J. De Smet · check-up
E. Lambert · filling
N. Ozturk · cleaning
B. Vermeulen · check-up
Demo practice. Fictional patients and data.
A day at the practice
Every day, revenue slips through the gaps.
Patient calls.
Reception is on another call. Missed opportunity.
Patient cancels.
Chair becomes empty.
Patient asks to reschedule.
Someone searches the schedule by hand.
A waiting-list patient could have taken the slot.
Nobody had time to call.
23 patients are overdue for recall.
Another task for tomorrow.
The problem isn’t one big task.
It’s thousands of small tasks that add up.
The workforce
Meet the team that picks up the work.
Six roles, each doing a job your team does by hand today. Tilcao understands the request, checks your systems, follows your rules and acts. When a person is needed, it hands over.
Receptionist
Answers the call.
- Answers patient questions
- Handles calls and messages
- Books, moves and cancels appointments
- Sends confirmations
Working nowDemo practice
Call answered08:41 · reception busy
Patient identifiedJonas De Smet
Diary checkedThursday · 2 times free
BookedThu 14:30 · confirmation sent
Product in action
Watch Tilcao do the work.
Four things that happen in every practice, every week.
Event
Cancellation received · Tue 09:00
- Checks waiting listsame treatment
- 7 eligible patients foundby waiting time
- 3 contactedWhatsApp
- Patient accepts14:21
Event
Patient becomes overdue · 6 months
- Identifies eligibilityyour recall rules
- Patient contactedapproved message
- Appointment bookedWed 16:00
Event
Treatment plan remains open · crown
- Identifies patientplan approved by the dentist
- Approved follow-up sentyour wording
- Patient schedulesFri 09:30
For practice owners
More productive chairs. Less administrative work.
More revenue
- More appointments
- Fewer empty chairs
- More recalls
- More completed treatment plans
- 24/7 patient access
Less admin
- Fewer calls for reception
- Less scheduling
- Less manual recall work
- Less repetitive communication
- Less follow-up
Illustrative practice scenario
Every recovered chair hour matters.
Describe your practice. The result is what the stated assumptions add up to per month. It is an illustration, not a measured Tilcao result.
Appointments recovered55per month
Empty-chair hours recovered41per month
Administrative hours saved24per month
Potential additional revenue€6,636per month
Chair hours this month520 h available
Chair hours you have Recovered in this scenario (not to scale below 5%)
Illustrative practice scenario. Pilot results will replace these assumptions once measured.
Integrations
Works with your practice. Not instead of it.
No rip-and-replace. Tilcao works as a layer across the systems you already use.
Patients reach you by
- Phone
TilcaoUnderstands · checks · follows your rules · acts · escalates
- Practice Management System
- Calendar
- Patient data
- Scheduling
- Administrative workflows
Human control
Tilcao handles the work. Your team stays in control.
Tilcao is AI, working inside the boundaries you set and showing its work.
Tilcao can
- Answerpatient questions
- Schedulebook, move, cancel, refill
- Communicateconfirmations, reminders, follow-ups
- Follow approved workflowsonly what your practice signed off
- Create tasksfor your team, with context
- Escalateto a named person, right away
Tilcao does not
- Diagnosesymptoms go to a person
- Make clinical decisionsthose stay with your clinicians
- Override practice rulesa blocked action does not happen
What an escalation looks like
09:14Handed to Sofie, front desk · pain reported
09:15Sofie called back · urgent slot 11:00
- LoggedEvery message and every change, with the reason.
- ReviewableYour team sees every action.
- ReversiblePause any workflow in one click.
- Privacy by designBuilt for GDPR. Details on request.
Proof
Built around real dental workflows.
Tilcao is early. We would rather show a working demo practice than a wall of logos.
- 01
Built with dental practices
Workflows start from how practices actually run their day.
- 02
Real practice workflows
Booking, cancellations, waiting lists, recalls, treatment follow-up.
- 03
Real PMS integration work
Appointments land in your practice system, not a parallel calendar.
- 04
Pilot environment
Every workflow runs end to end on a demo practice first.
- 05
Founder and technical expertise
[Founder background: one line]
Pilot resultsPublished once measured. No estimates here.
- Practices
- …
- Appointments recovered
- …
- Hours saved
- …
- Revenue recovered
- …
What you get back
What would your practice do with the time and capacity it gets back?
- More patients served
- More productive chair time
- Less repetitive administration
- Faster patient response
- More scalable operations
One chair, one weekIllustrative
08091011121314151617
Mon
Tue
Wed
Thu
Fri
Booked (34) Recovered by Tilcao (9) Still open (7)
Nine chair hours in one week, on one chair. Your practice has several.
Next step
See what your practice could automate.
We’ll map your biggest administrative and revenue-leakage opportunities and show you what Tilcao could handle.
30 minutes. Bring your schedule; we bring the demo practice.